K-12 Google & Microsoft 365 Data Loss Prevention using Cloud Monitor

Far too often, we hear about schools facing cybersecurity crises because of a simple human error like sharing sensitive student information in an email, like Social Security numbers, outside the district’s cloud environment. K-12 IT directors are then left scrambling to contain the damage, realizing that a data loss prevention strategy could have prevented the breach. 

For K-12 IT directors, Cloud Monitor by ManagedMethods provides the visibility and control needed to prevent these data loss incidents by monitoring cloud platforms like Google Workspace and Microsoft 365. By protecting and preventing the unauthorized sharing of sensitive data—whether intentional or accidental—Cloud Monitor protects students, staff, and the school district from the financial, reputational, and legal consequences of data loss. 

Advanced cloud data loss prevention for real-time data protection

Cloud Monitor uses artificial intelligence, keyword, and regex scanning to automate data loss prevention in your district. The platform monitors Google and Microsoft environments and enforces your district’s customizable data security rules through automation. This simple process ensures that your district’s DLP policies are always applied, reducing the risk of data breaches.

Additionally, Cloud Monitor leverages optical character recognition to scan image files, such as photos of credit cards or sensitive documents, for potential DLP violations. It also protects against external threats by monitoring third-party applications and blocking risky behavior that could compromise your district’s data. 

The Risks tab provides real-time visibility into every active risk within your district’s Google Workspace or Microsoft 365 environment. Here, you can quickly identify which files or accounts are flagged for DLP violations. Whether in Drive, Gmail, or other shared environments, the platform allows you to access detailed information such as file names, risk descriptions, who created the file, modification dates, sharing activity, file types, and more. 

Cloud Monitor also offers remediation options such as:

• Revoking sharing privileges if a user violates a DLP policy
• Temporarily suspending an account to restrict a user’s access to documents pending further investigation
• Quarantining content to intercept file sharing containing risky or sensitive information for detailed review
• Revoking access granted to a third-party application connected to your data through OAuth 

These actions can be performed automatically, individually, or in bulk up to 500 risks at a time. This streamlines your DLP process and keeps your district’s data secure and students safe online.  

Strengthen Your District’s Data Loss Prevention Strategy with Cloud Monitor by ManagedMethods

By leveraging Cloud Monitor’s comprehensive data loss prevention features, K-12 IT directors can confidently protect their districts from data breaches, ensuring students and staff a safer, more secure digital environment.

We understand that ensuring sensitive student, staff, and district information remains secure can be a challenge. That’s why we are offering a FREE data loss prevention audit. With this audit, you’ll be able to identify risky sharing settings, detect anomalous behavior, block unauthorized data sharing, and provide detailed audit logs for compliance reporting. Sign up here!